How long to retain payslips

Under the GDPR, the condition for processing would be legal obligation, or legitimate interest. If your employee data is being stored off site in a third-party system, you might want to download an archive of ex-employee files, which you can store on site, rather than maintaining and paying for online storage for 6 years. This article is intended as general information and not legal advice. You can find out more about data retention periods on the ICO website.

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Hide this message. Part of Get your business ready to employ staff: step by step. PAYE and payroll for employers. Print entire guide. Step 1 : Decide what type of employee you need. Check whether you need full time or part time staff Check the different types of employment status.

Check how much the National Minimum Wage is Find out how much National Insurance you need to pay for your employees Check how much sick pay your employees are eligible for Check how much you need to pay towards your employee's pension Check how much Maternity Leave you need to pay your employees Check how much Paternity Leave you need to pay your employees.

Step 2 : Make your workplace safe and accessible for employees. Prevent discrimination Make your workplace accessible for employees with disabilities or health conditions Keep employee information and data safe Fire safety Health and safety You also need to make checks when you recruit and employ someone.

Many of those will relate directly to your workforce. We help you navigate through what you need and how long you need it for. You are required by law to keep records of all employees Tax and National Insurance contributions. You must keep them for three years from the end of the tax year they relate to.

As with working hours there is a statutory entitlement to annual leave set out in the Working Time Regulations You need to be able to evidence that your employees are taking their annual leave. You therefore need to ensure you keep these records. As they will be related to HMRC tax and national insurance you may consider keeping them for three years. Under the Health and Safety at work Act HSAW you are required to undertake reporting of accidents, injuries, diseases and dangerous occurrences.

You should also keep a record of any Health and Safety training or work station assessments. This ensures you have evidence to demonstrate to the Health and Safety Executive that you are meeting your obligations under the HSAW Login to save this checklist to your profile for future use — as you work through the list, any checkboxes that are ticked or unticked will be automatically saved to your profile. To register to join and enjoy the benefits of membership click on the link at the top right of the page.

It will only take a few minutes to create your profile. Login or Register. It is good practice to use passwords on files relating to personal data. This should also include any files being sent by email. Avoid using generic, team or departmental passwords. Whilst this may make life easier for team members, it also means that all staff can potentially view everything. Remember to create different passwords where appropriate.

It is good practice to change passwords regularly, particularly when people leave the team or company.